Alaska Professional Communicators records

Guide to the Alaska Professional Communicators records
1961-2013

Collection number: HMC-0026.
Creator: Alaska Professional Communicators.
Title: Alaska Professional Communicators records.
Dates: 1961-2013.
Volume of collection: 7.5 cubic feet.
Language of materials: Collection materials in English.
Collection summary: Records of an organization founded to encourage journalistic excellence and create opportunities for women in the field of journalism.

Organizational history:
Alaska Professional Communicators began in 1961 as the Alaska Press Women. The first official meeting was held in Fairbanks in September.  Founding members included Kay Kennedy. The purpose of the organization is to encourage high professional journalistic standards and create opportunities for women in Alaska in the field of journalism. The board of directors includes: president, vice-president, secretary, treasurer, and the Regional Director for Alaska of the National Federation of Press Women. The Alaska Press Women is an affiliate of the National Federation of Press Women. It holds an annual meeting and hosts an annual writing contest for members. In addition, it sponsors seminars and workshops on topics in journalism and communications, presents an annual scholarship to a student in the field of Journalism, and publishes a monthly newsletter Arctic-ulation. In 2006, the organization changed its name to Alaska Professional Communicators.

Collection description:
The collection consists of records concerning the administration, membership, and activities of Alaska Professional Communicators (formerly Alaska Press Women). Included are the constitution and bylaws; board of directors and annual meeting minutes; brochures, notes, schedules, and other records concerning workshops and annual meetings; press releases, newspaper and magazine articles concerning; membership lists and applications; treasurers reports; copies of the Alaska Press Women newsletter Arctic-ulation; and artifacts. There are also scrapbooks containing newspaper clippings, brochures, photographs, and other materials concerning the organization and its members.  Note: the collection consists of records by and about the organization.  It does not contain articles written by members on other topics.

Arrangement: This collection is arranged in the following series:

Series 1: Administrative records; 1968-2013
Series 2: Annual meeting files and notes; 1978-1987
Series 3: Presidents’ books; 1980-2000
Series 4: Membership and treasurer’s files; 1966-1987
Series 5: Workshops, seminars, and awards banquet records; 1971-1990
Series 6: Newsletter; 1967-1992
Series 7: Reference materials; 1982, 1985
Series 8: National Federation of Press Women records; 1965-1989
Series 9: Artifacts; undated, 1987
Series 10: Scrapbooks; 1961-1989

Rights note: Alaska Professional Communicators retains ownership to these records.

Preferred citation: Alaska Professional Communicators, Archives and Special Collections, Consortium Library, University of Alaska Anchorage.

Acquisition note: The organization first deposited records with the Archives in 1990.  A deposit agreement was signed at that time. Additional material was added to the collection, and an updated deposit agreement was signed, in 2016.

Processing information: This collection was arranged and described prior to 1993. The guide to the collection was updated by Gwen Sieja in 2016 to reflect the organization’s name change and additions to the collection.

Container list: 

Series 1: Administrative records; 1968-2013. 0.5 cubic feet.

This series includes the constitution, bylaws, organizing letter, a history, and meeting minutes. Meeting minutes from 1991 and later also include treasurer’s reports.  Other records related to these appear in Series 3: President’s books.  This series is arranged first by record type, thereunder chronologically by date.

Box/Folder Description Date
1/1 Constitution and bylaws 1968
1/2 Organizing letter 1961 March 8
1/3 History with appendices A-H 1987
1/4 Board of Directors meetings minutes 1978
1/5 Board of Directors meetings minutes 1979
1/6 Board of Directors meetings minutes 1980
1/7 Board of Directors meetings minutes 1981
1/8 Board of Directors meetings minutes 1982
1/9 Board of Directors meetings minutes 1983-1984
1/10 Board of Directors meetings minutes 1986-1987
1/11 Board of Directors meetings minutes 1987-1988
9/1 Board of Directors meetings minutes 1984-1991
9/2 Meeting minutes: Board of Directors meetings, business meetings, treasurer’s reports 1997-1999
9/3 Meeting minutes: Board of Directors meetings, business meetings, treasurer’s reports 2000-2002
9/4 Meeting minutes: Board of Directors meetings, business meetings, treasurer’s reports 2003-2004
9/5 Meeting minutes: Board of Directors meetings, business meetings, treasurer’s reports 2005-2006
9/6 Meeting minutes: Board of Directors meetings, business meetings, treasurer’s reports 2007-2008
9/7 Meeting minutes: Board of Directors meetings, business meetings, treasurer’s reports 2009-2010
9/8 Meeting minutes: Board of Directors meetings, business meetings, treasurer’s reports 2011-2013

Series 2: Annual meeting files and notes; 1978-1987. 0.3 cubic feet.

This series includes brochures, notes, and other records concerning the organization’s annual meeting and other executive and board meetings.  Other records related to these meetings appear in Series 3: President’s books and Series 10: Scrapbooks.  This series is arranged by record type, thereunder chronologically by date.

Box/Folder Description Date
1/12 Annual meeting records 1978
1/13 Annual meeting records 1980
1/14 Annual meeting records 1981
1/15 Annual meeting records 1982
1/16 Annual meeting records 1983
1/17 Annual meeting records 1987
1/18 Notes—current file (part one) 1982
1/19 Notes—current file (part two) 1982
1/20 Notes—annual, board, and special meetings 1984
1/21 Notes—executive, board, and annual meetings 1985
1/22 Notes—annual meeting 1986
1/23 Notes—annual meeting 1987

Series 3: Presidents’ books; 1980-2000. 2.0 cubic feet.

This series contains yearly files regarding the activities of the organization, including awards, newsletters, public relations efforts and meetings.  Other records relating to these appear in Series 10: Scrapbooks. The books are arranged in chronological order.

Box/Folder Date
1/24-25 1980-1981
1/26 1982-1983
1/27 1983-1984
1/28-2/1 1984-1985
2/2-3 1985-1986
2/4-5 1986-1987
2/6-7 1987-1988
2/8-9 1988-1989
2/10-11 1989-1990
9/9-10 1991-1992
9/11 1992 (2nd Vice President’s book)
9/12 1996
10/1-11 2000

Series 4: Membership and treasurer’s files; 1966-1987. 0.25 cubic feet.

This series includes membership applications, membership lists, and treasurer’s reports.  Other membership records also appear in Series 3: President’s books.  This series is arranged by record type, thereunder chronologically by date. More recent treasurer’s reports can be found in Series 1: Administrative records with the meeting minutes.

Box/Folder Description Date
3/1 Membership applications 1966-1968
3/2 Membership applications 1971-1972
3/3 Membership applications 1973-1974
3/4 Membership applications 1982-1983, 1986-1987
3/5 Membership applications 1986-1987
3/6 Membership list 1968 May 1
3/7 Membership lists 1971-1972
3/8 Membership—treasurer’s report 1967-1969
3/9 Membership—treasurer’s report 1970-1973

Series 5: Workshops, seminars, and awards banquet records; 1971-1990.  0.25 cubic feet.

This series contains records relating to events held by the organization.  Other records related to these events also appear in Series 3: President’s records and Series 10: Scrapbooks.  Records are arranged by event type, thereunder chronologically by date of event.

Box/Folder Description Date
3/10 Workshop records 1971
3/11 Workshop records 1972
3/12 Workshop records 1974-1976
3/13 Workshop records 1984
3/14 Workshop records 1985
3/15 Workshop records 1986
3/16 Workshop records 1987
3/17 Workshop records (part one) 1988
3/18 Workshop records (part two) 1988
3/19 Miscellaneous workshop records Undated
3/20 Seminar: “How to produce a newsletter” records 1990 March
3/21 Annual awards banquets records 1978-1986, 1988

Series 6: Newsletter; 1967-1992.

This series consist of copies of the newsletter produced by the Alaska Press Women.  Volume and issue numbers were originally assigned starting in 1971 and started over when the newsletter was entitled Arctic-ulation beginning in 1972 April.  The run of newsletters is incomplete.  Copies of newsletters also appear in Series 3: President’s books and Series 10: Scrapbooks.  The newsletters are arranged chronologically by date.

Box/Folder Date
3/22 1967
3/23 1968
3/24 1970 (?)
3/25 1971-1972
3/26 1972
3/27 1973
3/28 1974
3/29 1975
3/30 1976
3/31 1977
3/32 1978
3/33 1979
3/34 1980
3/35 1981
3/36 1982
3/37 1983
3/38 1984
3/39 1985
3/40 1986
3/41 1987
3/42 1988
3/43 1989
3/44 1990
3/45 1991
3/46 1992

Series 7: Reference materials; 1982, 1985. 0.1 cubic feet.

This series consists of two published writing manuals. The manuals are in chronological order by publishing date.

Box/Folder Description Date
3/47 Jacobi, Peter. Writing with style: the news story and the feature. 1982
3/48 Franklin, Jon.  Writing for story. 1985

Series 8: National Federation of Press Women records; 1965-1989.  0.6 cubic feet.

This series includes annual convention agendas, articles on the Alaska organization from the national publication, and directories.  This series is arranged by record type, thereunder chronologically.

Box/Folder Description Date
3/49 Annual convention agendas 1965-1968
3/50 Awards Undated, 1985-1986
3/51 Press women Alaska articles 1976
4/1 Directories 1968, 1970-1971
4/2 Directories 1977-1979
4/3 Directories 1980-1982
4/4 Directories 1983-1985
4/5 Directories 1986-1989

Series 9: Artifacts; undated, 1987.  0.8 cubic feet.

This series includes various non-record items including t-shirts, a banner, jewelry, and blank certificates and awards.

Box/Folder Description
5/1 3 Alaska Press Women t-shirts, 2 gold, 1 gray.
5/2 “Alaska Press Women, Top of the World Writers” vinyl banner with hanger, 18 inches by 24 inches.
5/3 Lapel pin made from Kay Kennedy’s three National Federation of Press Women “Woman of Achievement awards; 1987.
5/4 Necklace with pendant made of Kay Kennedy’s gold nugget award from the Alaska Press Women.
5/5 Blank certificates and awards.

Series 10: Scrapbooks; 1961-1989.  2.3 cubic feet.

This series consists of the scrapbooks of the organization.  Along with clippings, the series includes 100 photographs.  The scrapbooks are arranged in chronological order.

Box/Item Description Date
6/1 Scrapbook 1961-1969
6/2 Scrapbook 1970-1974
7/1 Scrapbook 1975-1976
7/2 Scrapbook 1977-1978
7/3 Scrapbook 1978-1979
7/4 Scrapbook 1979-1981
7/5 Scrapbook 1981-1984
8/1 Scrapbook 1984-1985
8/2 Scrapbook 1986
8/3 Alaska Press Women 25th anniversary scrapbook 1986
8/4 Scrapbook 1987
8/5 Scrapbook 1988-1989

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