Guide to the Alaska Hotel Properties Inc records

Guide to the Alaska Hotel Properties, Inc. records
1959-1981

Collection number: HMC-0017.
Creator: Alaska Hotel Properties, Inc.
Title: Alaska Hotel Properties, Inc. records.
Dates: 1959-1981.
Volume of collection: 33.75 cubic feet.
Language of materials: Collection materials are in English.
Collection summary: Records of a hotel company in Alaska.

Organizational history:

Alaska Hotel Properties, Inc., was formed in 1960 as the International Motor Hotel Corporation for the purpose of building and leasing motor hotels in Alaska. The corporations’s first project was the building of the Anchorage Travelodge, a motor lodge and restaurant, completed in 1964. Other corporate properties included the Haines Thunderbird, purchased in 1969, and the Juneau Hilton, the first Hilton in Alaska, which opened in January 1975. The corporation’s name was changed to Alaska Hotel Properties in 1968; in 1980 it became Alaska Diversified Resources and in 1984 the name was again changed to the Microfast Software Corporation. The corporation is one of the oldest publicly held stock companies in Alaska.

Collection description:

The collection consists of records documenting the history and operation of Alaska Hotel Properties, Inc. and the individual hotels within the corporation. The collection is divided into two sections: corporate records and hotel records. The corporate records include administrative, stockholder, and financial records. The Hotel records consist of administrative and operational records of the Haines Thunderbird, Anchorage Travelodge, and the Juneau Hilton. Those records include administrative, legal, and financial records.

Arrangement: The collection is divided into two parts: the corporate records and the records of individual hotels. The corporate records are arranged into series by record type, the hotel records are arranged by hotel, thereunder by record type.

PART 1: CORPORATE RECORDS; 1960-1981.

PART 2: HOTEL RECORDS; 1959-1981.

Digitized copies: This collection has not been digitized. For information about obtaining digital copies, please contact Archives and Special Collections.

Rights note: Rights to the collection have been transferred to the Archives.

Preferred citation: Alaska Hotel Properties, Inc. records, Archives and Special Collections, Consortium Library, University of Alaska Anchorage.

Acquisition note: The corporation signed a deposit agreement with the Archives in 1984.

Processing information: This collection was originally arranged and described prior to 1995. In 2012, the guide was reformatted to meet current standards and the collection reboxed by Arlene Schmuland. Confidential records such as payroll records, duplicates, multiple copies of blank forms, and duplicative financial records were destroyed at that time under the terms of the deposit agreement.

Container list:
PART 1: CORPORATE RECORDS; 1960-1981. 17.85 cubic feet.
PART 1, SERIES 1: ADMINISTRATIVE RECORDS; 1960-1980. 6.3 cubic feet.
PART 1, SERIES 1: ADMINISTRATIVE RECORDS. Subseries 1a: Incorporation files; 1960-1973. 0.2 cubic feet.

This series consists of records concerning the incorporation of Alaska Hotel Properties. Included are the articles and certificate of incorporation, bylaws, amendments, minutes of the first meeting of the board of directors, and a record directors meetings for the years 1960-1972. Arranged by type of record.

Box/

Folder

Description Dates
1/1 Book of records; Includes certificate of authentication, certificate of incorporation, articles of incorporation, bylaws, and record of minutes. 1960-1973
1/2 Certificate of incorporation 1960 March 14
1/3 Articles of incorporation 1960  March 10
1/4 Bylaws 1960 October 6
1/5 Bylaws and articles of incorporation amendments 1960-1971
1/6 Minutes of first meeting 1960 April 1
1/7 Record of minutes 1960-1972

PART 1, SERIES 1: ADMINISTRATIVE RECORDS. Subseries 1b: Annual meeting records; 1960-1980. 2.5 cubic feet.

This series consists of records concerning the regular annual meetings and special meetings of the board of directors and stockholders of Alaska Hotel Properties, Inc. Included are minutes of board of directors and stockholder meetings, working files (including correspondence and notes), stockholder lists, and proxies. Arranged by type of record, thereunder chronologically by date.

Box/

Folder

Description Dates
1/8 Minutes-first meeting board of directors 1960 April 1
1/9 Record of minutes-regular and special board meetings 1960-1969
1/10 Minutes, Articles of Incorporation 1960-1969
1/11-12 Record of minutes-regular and special board meetings 1970-1979
1/13 Working File-board meeting 1976 October 25
1/14 Minutes, Bylaws-first stockholders meeting 1960 April 1
1/15 Ledger of stockholders 1966-1968
1/16 Record of minutes; regular and special stockholders meetings 1960-1977
1/17 Working file-annual stockholders meeting 1979 September 8
1/18 Minutes and working file-annual stockholders meeting 1979 September 10
1/19 Minutes and working file-annual stockholders meeting 1979 December 14
1/20 Resolutions to be voted on at special stockholders meeting 1979 December 14
1/21 Working file-annual stockholders meeting 1980 May 20
1/22 Minutes and working file-special stockholders meeting 1980 September 10
1/23-24 Annual stockholders meeting-proxies 1971 April
1/25 Stockholders list 1972 April 1
1/26-27 Annual stockholders meeting-proxies 1972 April
2/1 Annual stockholders meeting-miscellaneous proxies and ballots 1972 April
2/2 Annual stockholders meeting-recording (4 90 minute cassette tapes) 1973 April 1
2/3-4 Annual stockholders meeting-proxies 1973 June
2/5 Annual stockholders meeting-miscellaneous proxies and list of proxies received 1973 June
2/6 Stockholders list 1973 April 1
2/7 Stockholders list 1974 April 1
2/8-9 Annual stockholders meeting-proxies 1974 May
2/10 Annual stockholders meeting-miscellaneous proxies 1974 May
2/11 Stockholders list 1975 May 1
2/12 Annual stockholders meeting-proxy card list 1975
2/13-14 Annual stockholders meeting-proxies 1975 May
2/15 Annual stockholders meeting-miscellaneous proxies 1975 May
2/16 Stockholders list 1977 May 1
2/17-18 Annual stockholders meeting-proxies 1977 May
2/19-20 Stockholders list 1979
3/1-9 Annual stockholders meeting-proxies 1979 August-September
3/10 Annual stockholders meeting-shareholders attendance 1979 September 8
3/11-12 Annual stockholders meeting-proxies 1980 September
3/13 Annual stockholders meeting-proxies against and late proxies 1980 September
3/14-15 Annual stockholders meeting-proxies 1981 May
3/16 Annual stockholders meeting-proxies against and late proxies 1981 May
3/17 Juneau stockholders list undated

PART 1, SERIES 1: ADMINISTRATIVE RECORDS. Subseries 1c: Administrative, financial, and legal records; 1960-1980. 3.6 cubic feet.

This series consists of records concerning the financial and legal commitments of Alaska Hotel Properties, Inc. Included are records concerning banking and finance, business licenses, director’s files and reports, health and welfare, insurance, Juneau Hilton construction, Juneau Hilton and Travelodge refinancing, promissory notes, real estate, and unions. Arranged alphabetically by type of record.

Box/

Folder

Description Dates
3/18 Banking and financial-accrued interest schedule 1973-1978
3/19-20 Banking and financial-Alaska Bank of Commerce checking and savings 1979-1981
3/21 Banking and financial-Alaska Federal Savings and Loan savings account #01 01 01 245 1976-1977
3/22-23 Banking and financial-Alaska Pacific Bank checking account #0 03555 0 1979-1981
3/24 Banking and financial-Alaska State Development Corporation 1963-1969
3/25 Banking and financial-American Express and other credit cards 1969-1974
3/26 Banking and financial-bank accounts list 1976 October
3/27 Banking and financial-Bank of the North savings account #69005737 1979
3/28 Banking and financial-Bank of the North, Paul L. Gagnon and Margaret Gagnon note 1978
3/29 Banking and financial-Bank of the North, Paul L. Gagnon note, paid in full 1979 April 19
3/30 Banking and financial-B. M. Behrends Bank, certificates of deposit 1971-1972
3/31 Banking and financial-B. M. Behrends Bank, credit line loan DMI-Juneau Hilton 1973
3/32 Banking and financial-B. M. Behrends Bank, credit line loan DMI-on Travelodge, paid in full 1975 September 5
3/33 Banking and financial-B. M. Behrends Bank, note #C-53911, Hilton-Paul Gagnon 1974-1975
3/34 Banking and financial-B. M. Behrends Bank, mortgage #49540 1968-1971
3/35 Banking and financial-Builders Investment Group (BIG), loan status reports-Juneau Hilton 1974-1976
4/1-5 Banking and financial-BIG/Mellon Bank Juneau Hilton refinancing documents 1976-1977
4/6 Banking and financial-Chart of Accounts, accounts list, AHP Inc. 1976-1977
4/7 Banking and financial-First National Bank, Paul Gagnon Juneau, escrow account 1966-1968
4/8 Banking and financial-Paul L. Gagnon, past salaries for service 1975-1979
4/9 Banking and financial-Mellon Bank account, #11-04361, $3,499,522 1977
4/10 Banking and financial-Mellon Bank account, #11-04377, $375,000 1977-1980
4/11 Banking and financial-Mellon Bank correspondence re: notes #11-04361 and #11-04377 1977-1980
4/12-13 Banking and financial-Mellon Bank, N.A., correspondence 1976-1978
4/14 Banking and financial-Mellon Bank, N.A., Juneau Hilton settlement agreement documents 1978
4/15 Banking and financial-Mellon Bank, statements 1977
4/16 Banking and financial-National Bank of Commerce, Seattle, check registers and receipts 1972-1974
4/17 Banking and financial-National Bank of Commerce, Seattle, AHP, Inc. signature cards 1972-1974
4/18 Banking and financial-N.E. Sommers Co. agreement note, $100,044 1977 August-September
4/19 Banking and financial-N.E. Sommers Co. deed of trust, canceled note 1977 April, August
4/20 Banking and financial-N.E. Sommers Co. note payable-$31,272.65 + 7% interest 1977 October 1
4/21 Banking and financial-N.E. Sommers Co. note $73,000, deed of trust-Homer property agreement 1977 September 30
4/22 Banking and financial-Prepaid expense schedule, AHP 1972-1977
4/23 Banking and financial-Refinancing documents, Anchorage Travelodge (extra copies) 1971
4/24-25 Business License-Alaska Hotel Properties 1964-1979
4/26 Business License-liquor licenses, AHP 1975-1977
4/27 Correspondence-Conger, Schueler & McKeown, Inc. 1974 April 9
4/28 Correspondence-Eugene Foley, Dreyfus Corp. 1969-1973
4/29 Correspondence-Intermountain Transfer Corp. 1971-1976
4/30 Correspondence-Miscellaneous 1980
4/31 Correspondence-Reading File 1977
4/32 Depreciation schedules 1970-1973
4/33-34 Director’s file, Herb Hilscher, director 1972-1974
4/35 Director’s file, correspondence with Raymond Kohler 1973-1976
4/36-39 Directors’ reports 1970-1973
4/40 Expense reports-Graham Beckett 1975
4/41 Expense reports-Paul Gagnon 1966-1980
4/42 Health and welfare-bartenders and restaurant workers health and welfare contract 1975
4/43 Health and welfare-Juneau bartenders 1976
5/1-2 Health and welfare-bartenders 1977-1978
5/3-4 Health and welfare-restaurant workers 1977-1978
5/5 Health and welfare-trust fund report 1975-1977
5/6 Joseph R. Henri, Hilton and “Aurora Plaza” financing 1970-1974
5/7 Insurance-Alaska Title Guarantee Company 1980
5/8 Insurance-Ava Insurance Trust, life insurance 1977
5/9 Insurance-Blanket bond, canceled 8/26/75 1972-1974
5/10 Insurance-Blue Cross 1976
5/11 Insurance-Dawson & Co., Hilton insurance 1976-1977
5/12 Insurance-New York Life 1971-1973
5/13 Insurance-Premium Insurance Corp. (PACO) contracts, premiums 1975-1976
5/14 Insurance-PACO contracts, premiums 1976-1977
5/15-16 Insurance-PACO insurance contracts 1977-1978
5/17 Insurance-prepaid, annual ledgers 1972-1977
5/18 Insurance-Shattuck and Grummet, liability insurance 1980
5/19 Insurance-Transamerica Title Insurance Co. 1976
5/20 Insurance-vehicle 1978
5/21-24 Insurance-workmens compensation 1968-1979
5/25 Juneau-Gold Lodge and Driftwood, Capital Builders 1966-1967
5/26 Juneau-Seadrome 1973-1974
5/27 Juneau-State Site 1966-1967
5/28 Juneau-Travelodge site, state land purchase 1967, 1970
5/29 Juneau Hilton-City of Juneau 5′ set back 1970
5/30-32 Juneau Hilton-Commitment, Builders Investment Group (BIG) 1960-1972
5/33 Juneau Hilton-Construction, preliminary program, pro forma statements, supporting documents 1968-1969
5/34 Juneau Hilton-Construction, BIG correspondence 1974 August-October
5/35 Juneau Hilton-Construction, BIG/Mellon Bank 1976
5/36 Juneau Hilton-Construction, BIG opening requirements 1974
5/37 Juneau Hilton-Construction, change orders 1973-1975
5/38 Juneau Hilton-Construction, charges for construction in progress 1974-1975
5/39 Juneau Hilton-Construction, Linn A. Forrest, Architect 1973-1975
5/40 Juneau Hilton-Construction, Manley and Mayer, Architects 1966-1973
5/41-42 Juneau Hilton-Construction, Mellon Bank refinance 1976-1977
5/43 Juneau Hilton-Construction, Norden Construction Co. 1975 May-August
5/44 Juneau Hilton-Construction, paid invoices not reimbursed by BIG, BMB, or NES 1974-1975
5/45 Juneau Hilton-Construction, plats and schematics 1970
6/1 Juneau Hilton-Construction, punch list, final 1975
6/2-3 Juneau Hilton-Construction, N. E. Sommers Co. 1972-1976
6/4 Juneau Hilton-Construction, N. E. Sommers Co. change back to contractor 1974-1975
6/5 Juneau Hilton-Construction, N. E. Sommers Co. extra work 1975-1977
6/6 Juneau Hilton-Construction, N. E. Sommers Co. liens 1975-1976
6/7 Juneau Hilton-Construction, N. E. Sommers Co. notice of completion 1977 March 31
6/8 Juneau Hilton-Construction, N. E. Sommers Co. retention funds 1975
6/9 Juneau Hilton-Construction, N. E. Sommers Co. Urban Associates, Inc. 1974-1975
6/10 Juneau Hilton-Construction, J. B. Warrack 1969-1976
6/11 Juneau Hilton-Correspondence, general 1964-1973
6/12 Juneau Hilton-Correspondence, Tom Mills Brokerage Co., Inc. 1970-1976
6/13 Juneau Hilton-Detail of land purchase, Frank Doogan 1968-1969
6/14 Juneau Hilton-Western Investments, Juneau Hilton financing 1972-1973
6/15 Nevaskar refinancing project-AHP Certificate of incorporation 1960, 1975
6/16 Nevaskar refinancing project-Anchorage Travelodge and Diversified Mortgage Investors 1971-1972
6/17 Nevaskar refinancing project-Builders Investment Group 1973, 1975
6/18 Nevaskar refinancing project-completed schedules 1975
6/19 Nevaskar refinancing project-forms for compiling 1974-1976
6/20 Nevaskar refinancing project-Haines 1964, 1969, 1973
6/21 Nevaskar refinancing project-Hilton Inns, Inc., lease deed 1971-1973
6/22 Nevaskar refinancing project-Juneau Hilton operating statements 1974-1976
6/23 Nevaskar refinancing project-loan installments and interest payable 1975-1980
6/24 Nevaskar refinancing project-Milton Meyer and Co., correspondence 1976
6/25 Nevaskar refinancing project-AHP correspondence with Manohar Nevaskar 1975-1976
6/26 Nevaskar refinancing project-Nevaskar analysis 1975
6/27 Nevaskar refinancing project-Red Ram Corp., Sheffield House lease 1966
6/28 Nevaskar refinancing project-room rents schedule 1976
6/29 Nevaskar refinancing project-salaries, all departments 1975-1976
6/30 Nevaskar refinancing project-summary of properties, condensed information, MIA appraisals 1972-1976
6/31 Promissory notes-note payable 1975, 1976
6/32 Promissory notes-note receivable, John Podpah 1975
6/33 Promissory notes-notes receivable, Riverside House lots 15 and 16 1976
6/34 Real estate-Anchorage hotel sites, Anchorage Hilton 1974 February
6/35 Real estate-Anchorage hotel sites, correspondence and maps 1973-1974
6/36 Real estate-Anchorage hotel sites, other proposals, “Tent City” 1972-1973
6/37 Real estate-Anchorage hotel sites, Turnagain Apartments and other sites 1968-1969, 1973
6/38 Real estate-appraisals, Fairbanks, Juneau Hilton 1969, 1974, 1976
6/39 Real estate-appraisals, unimproved Homer land, Shorett and Rielly 1974 September
6/40 Real estate-Fairbanks hotel sites, site surveys and testing 1960-1961
6/41 Real estate-Fairbanks hotel sites, Edgar S. Philleo, professional engineer, correspondence and receipts 1968-1969
6/42 Real estate-Fairbanks hotel sites, publicity, news releases 1969-1970
6/43 Real estate-Fairbanks hotel sites, Dr. Arthur Schaible and Dr. Paul B. Haggland (Fairbanks Clinic Building Corp.) 1969-1970
6/44 Real estate-Fairbanks hotel sites, site surveys and testing 1960-1961
6/45 Real estate-Fairbanks hotel sites, temporary parking lot, photographs and maps 1969
6/46 Real estate-Homer, Alaska Court System and apartment and commercial development 1970
6/47 Real estate-Homer, Hazel Heath, payments and correspondence 1968-1976
6/48 Real estate-Homer, real property tax 1971-1976
7/1 Real estate-Homer, site maps and survey 1973-1977
7/2 Real estate-Homer, special assessments 1971-1976
7/3 Real estate-miscellaneous, Alexander property, Juneau 1968, 1973
7/4-8 Real estate-replats, Anchorage 1958-1963
7/9 Real estate-property sales, Homer property, journal voucher copies and detail 1977 September 30
7/10 Real estate-property sales, Soldotna lots 14 and 15, selling documents 1975 December 30
7/11 Real estate-proposals 1980
7/12 Riverside House, Inc.-Herb Hilscher, Burr, Pease and Kurtz file 1979-1981
7/13 Unions-Bartenders Local 869 contract undated
7/14 Unions-Hotel and Restaurant Workers Union, correspondence and contracts 1975-1976, 1978

PART 1, SERIES 2: STOCKHOLDER RECORDS; 1960-1981. 4.5 cubic feet.
PART 1, SERIES 2: STOCKHOLDER RECORDS. Subseries 2a: Stock certificates; 1960-1971. 1.6 cubic feet.

This series consists of original stock certificate books for Alaska Hotel Properties, Inc. Included are a preferred capital stock certificate book (June 1966); a common stock, class “B” certificate book (April – August 1960); common stock, class “A” certificate books (April 1960 -January 1971); and blank voided stock certificate books (n.d.). There is also a reissued stock certificates ledger (1963-1971). Arranged numerically by stock certificate number.

Box/Folder Description Dates
7/15 Preferred capital stock, 1-50 1966 June
7/16 Common stock, class B, 1-50 1960 April-August
7/17 Common stock, class A, 1-1000 1960-1966
8 Common stock, 1001-2635, blank certificates 1966-1973
8/1 Reissued stock certificates ledger 1963-1971

PART 1, SERIES 2: STOCKHOLDER RECORDS. Subseries 2b: Individual stockholder files; 1961-1979. 2.3 cubic feet.

This series consists of records concerning individual stockholders of Alaska Hotel Properties, Inc. The records are primarily correspondence between AHP and individual stockholders, but also may include stock subscriptions and stock transmittal forms. Arranged alphabetically by stockholder name.

Box/Folder Description Dates
8/2-8 A-Baker 1961-1979
9 Baker-I 1961-1979
10 J-Ulrich 1961-1979
11/1-16 Urban-Z 1961-1979

PART 1, SERIES 2: STOCKHOLDER RECORDS. Subseries 2c: Stockholder mailings; 1960-1981. 0.6 cubic feet.

This series consists of copies of mailings sent to stockholders of Alaska Hotel Properties, Inc. Included are annual and special meeting notices and proxies, annual and quarterly reports, dividend declarations, dividend transmittal letters, notices of new AHP projects, articles and news releases concerning AHP and its individual hotels, financial statements, stock offering circulars, and other similar types of records. Arranged chronologically.

Box/

Folder

Description Dates
11/17 Special meeting of shareholders 1960 August 23
11/18 Offering circular 1960 November
11/19 Annual meeting and proxy notice and records 1961 March 28
11/20 Report to shareholders 1961 April 10
11/21 Offering circular 1961 August
11/22 Report to stockholders 1961 September 13
11/23 Annual meeting and proxy notices and records 1962 August 8
11/24 Report to stockholders 1962 October 1
11/25 Annual meeting and proxy notices and records 1963 April 9
11/26 General office address change 1964 February 14
11/27 Report to stockholders 1964 May 27
11/28 Annual meeting and proxy notices and records 1964 April 24
11/29 Report to stockholders 1964 April 4
11/30 Annual report 1964 December 31
11/31 Annual meeting and proxy notices and records 1965 April 20
11/32 Report to stockholders 1965 May 21
11/33 Dividend declaration 1965 October 18
11/34 Annual report to stockholders 1965 December 31
11/35 Dividend transmittal letter 1965 December
11/36 Annual meeting and proxy notices and records 1966 April 15
11/37 Whitehorse letter 1966 September
11/38 Annual report 1966 December 31
11/39 Notice of annual meeting and proxy statement 1967 February 21
11/40 Annual meeting and proxy notices 1967 March 20
11/41 News articles 1967 August
11/42 Report to stockholders 1967 August
11/43 News articles 1968 January-May
11/44 Basic policies and projections 1968 July
11/45 News article 1968 November 19
11/46 Bulletin-change of corporation name 1968 December 5
11/47 Annual report 1968
11/48 Change of name and instructions 1969 January 2
11/49 Annual meeting notice 1969 March 28
11/50 Annual meeting 1969 May 15
11/51 Bulletin and news article 1969 June 27
11/52 News articles 1969 September 16
11/53 Social security identification number 1969 October 7
11/54 Bulletin and brochure on Haines 1969 November 21
11/55 Annual report and preliminary Peat, Marwick & Mitchell and Securities and Exchange Commission reports 1969
11/56 News article-ground breaking ceremony 1970 January
11/57 Offering circular, semi and annual report, proxy statement and card 1970 August 14
11/58 Juneau Hilton bulletin and news 1970 October 20
11/59 Annual report 1970
11/60 First quarter report 1971 March 31
11/61 1970 Annual report, offering circular, proxy statement and card 1971 April 9
11/62 First quarter report and Dalton Trail Days 1971 May 14
11/63 Second quarter report 1971 June 30
11/64 Third quarter report 1971 September 30
11/65 Annual report 1971
11/66 1971 annual report, proxy and statement, Haines brochure 1972 March 30
11/67 First quarter report 1972 May 26
11/68 Hilton financing bulletin 1972 October 6
11/69 Announcement on getting financing 1972 December 15
11/70 Annual report 1972
11/71 Hilton’s press release 1973 February 7
11/72 Special stockholders’ bulletin 1973 April 20
11/73 Notice of annual meeting and proxy statement 1973 May
11/74 Juneau Hilton notice 1973 July-August
11/75 Annual report 1973
11/76 Annual report mailing-Outside stockholders 1974
11/77 Juneau Hilton and 1974 preliminary report 1975 March 20
11/78 Notice of annual meeting and proxy statement 1975 May 5
11/79 1975 financial statements only with letter report 1976 June 25
11/80 Report to shareholders 1976 June 25
11/81 Report to shareholders 1977 February 18
11/82 Report to shareholders 1977 May 3
11/83 Proxy statement 1977 May 24
11/84 Report to shareholders 1978 March 13
11/85 Report to shareholders 1978 July 28
11/86 Letter to Japan 1978 October 3
11/87 Report to shareholders 1978 November 1
11/88 Report to shareholders 1979 June 8
11/89 Securities and Exchange Commission report 1979 August 21
11/90 Notice of annual meeting and proxy statement 1979 August 23
11/91 Annual report 1980
11/92 Report to shareholders 1981 August 13

PART 1, SERIES 3: FINANCIAL FILES; 1960-1980. 7.05 cubic feet.
PART 1, SERIES 3: FINANCIAL FILES. Subseries 3a: Financial and audit files; 1960-1980. 4.25 cubic feet.

This series consists of audit files and other financial files. The audit files include records relating to financial audits of Alaska Hotel Properties, Inc. as well as other financial documents. Included are correspondence between AHP and various auditors and accounting firms, financial and audit reports, audit balance sheets, and receipts. The remaining records are supporting documents for audits of Alaska Hotel Properties, Inc. Included are monthly balance sheets, general ledgers, check registers, bank statements and deposit slips, canceled checks, cash receipt and disbursement journals, paid invoices, accounts receivable and payable journals, journal vouchers, and other records. Both the audits and the supporting documentation are arranged roughly chronologically.

Box/

Folder

Description Dates
11/93-99 Audit files 1965-1970
12/1-21 Audit files 1970-1981
12/22-25 Balance sheets 1960-1963
12/26 General ledger sheets-old ledger 1961-1963
12/27 Check registers, receipts, bank statements, detail of accounts and schedules 1960-1963
12/28 Bank statements, Matanuska Valley Bank 1960-1962
12/29 Check register and balance sheets (includes 4 color photographs of the Travelodge “Sleepytime Bear” logo.) 1964
12/30 Bank statements, Matanuska Valley Bank 1963-1964
12/31-32 Check register and balance sheets 1965-1966
13/1 Bank statements, Matanuska Valley Bank 1965-1966
13/2 Balance sheets 1967
13/3 Accounts receivable-paid 1965-1967
13/4-7 Paid invoices 1967
13/8 Merchandise financing, Matanuska Valley Bank 1967
13/9-10 Bank statements, Matanuska Valley Bank 1967
13/11 Accounts payable 1967-1968
13/12 Balance sheets, accounts receivable ledgers and receipts 1968
13/13-16 Paid invoices 1968
13/17-20 Bank statements, Matanuska Valley Bank (includes paid invoices) 1968
13/21 Assets ledger 1969-1973
13/22-23 Balance sheets 1969-1974
13/24 Accounts receivable-general 1969
13/25-28 Paid invoices 1969
13/29 Bank statements, Matanuska Valley Bank 1969
13/30 Cash disbursements journal 1970
14/1 Trial balances and adjusting journal entries 1970 December 31
14/2 Paul Gagnon, accounts receivable 1970
14/3 Depreciation schedule 1970
14/4-7 Paid invoices 1970
14/8 Bank statements, Matanuska Valley Bank (includes paid invoices) 1970
14/9 Cash receipts journal 1971
14/10 Cash disbursements journal 1971
14/11 Paul Gagnon, accounts receivable 1971
14/12 Journal vouchers 1971
14/13 Journal vouchers and detail 1971
14/14-17 Paid invoices 1971
14/18 Bank statements, Matanuska Valley Bank (includes paid invoices) 1971
14/19 Cash receipts journal 1972
14/20 Cash disbursements journal 1972
14/21 Accounts payable 1972-1973
14/22 Journal vouchers 1972
14/23-26 Paid invoices 1972
14/27 Bank statements, Matanuska Valley Bank (includes paid invoices) 1972
14/28 Cash disbursements journal 1973
14/29 Accounts receivable 1973-1974
14/30 Journal vouchers 1972
14/31 Paid invoices journal 1973
14/32 Check registers and bank statements, AHP operating account B.M. Behrends Bank 1973-1976
14/33 Cash receipts journal 1974
14/34 Cash disbursements journal 1974
14/35 Journal vouchers 1974
14/36 Invoices 1974-1975
14/37 Cash receipts journal 1975
14/38 Cash disbursements journal 1975
14/39 Journal vouchers 1975
14/40 Third quarter report 1975 September
14/41 Old general ledger sheets, AHP, Inc. 1975
15/1-3 General ledger-AHP, Riverside House, Juneau Hilton, Haines 1975-1976
15/4 Cash receipts journal 1976
15/5 Cash disbursements journal 1976
15/6 Journal vouchers 1976
15/7 Miscellaneous financial correspondence 1976-1977
15/8 Journal vouchers 1977
15/9 Old ledger sheets, AHP, Inc. 1977
15/10 Chart of accounts, AHP and divisions 1977
15/11 Check registers and bank statement, AHP operating account B.M. Behrends bank 1977-1978
15/12 Monthly schedule of payments and billings 1978
15/13-14 Journal vouchers, AHP and divisions 1978
15/15-16 General ledger-operating accounts, AHP, Hilton, Haines 1977-1978
15/17-18 General ledger-balance sheet accounts, AHP, Hilton, Haines 1977-1979
15/19-20 General ledger 1978-1979
15/21 Journal vouchers, AHP and divisions 1979
15/22 General ledger, AHP, Inc. includes 1978 balance sheet items only where balances forwarded to 1979 1979
15/23 Bank statements-AHP operating account, B.M. Behrends Bank 1979
37/1 Journals 1977-1979

PART 1, SERIES 3: FINANCIAL FILES.  Subseries 3b: Tax files; 1960-1976, 1980. 0.2 cubic feet.

This series consists primarily of copies of state and federal income tax returns filed by Alaska Hotel Properties, Inc. There are also copies of AHP annual and quarterly tax reports, and records concerning tax deposits. Arranged chronologically.

Box/Folder Description Dates
15/24 Income tax returns, state and federal 1960-1970
15/25 Income tax returns, state and federal 1971-1975
15/26 Corporate taxes and annual reports 1975
15/27 IRS and state income tax reports 1976
15/28 IRS tax bill 1976
15/29 Tax deposits and quarterlies 1980

PART 1, SERIES 3: FINANCIAL FILES.  Subseries 3c: Security and Exchange Commission reports and forms; 1960-1980. 2.3 cubic feet.

This series consist of records concerning federal Securities and Exchange Commission reports filed by Alaska Hotel Properties, Inc. Included are correspondence between AHP and the SEC; AHP annual meeting notices and proxy statements filed with the SEC; AHP stock offerings and registrations, stockholder exhibit packets, notes and amendments for SEC Regulation “A” reports filed by AHP; copies of SEC form 8-K (current reports) filed by AHP; copies of SEC form 10-K (Annual Report to the SEC) filed by AHP; correspondence and working papers concerning SEC form 10-Q (Quarterly Report) filed by AHP and copies of the reports; and copies of other SEC reports filed by AHP. Arranged chronologically.

Box/Folder Description Dates
16/1-9 Meeting notice and proxy statement, SEC correspondence 1969-1980
16/10 Proxies, SEC rules and regulations 1969-1973
16/11 Stock offering, correspondence and reports 1960-1961
16/12 Revised offering circular, regulation “A” work sheets 1961
16/13 Form 2-A reports 1961
16/14 1964 Alaska registration, working detail 1964-1965
16/15 State of Alaska registration, July 4, 1964, correspondence, notes, reports 1964-1965, 1970
16/16 Recorded investment contracts 1969-1970
16/17 Offering circular 1970 May 22
16/18 SEC Form 1-A notification statement 1970
16/19 SEC Form 1-A working papers 1970
16/20 Regulation “A” working copies and notes 1970
16/21 Regulation “A” preliminary draft, SEC #245-2305 1970
16/22 First amendment to Regulation “A”, SEC #245-2305 1970 April 24
16/23 Second amendment to Regulation “A” 1970 May 22
16/24 AHP common stock offering circular 1970 May 22
16/25 SEC form 2-A 1970-1971
16/26 SEC form 1-A, amended (revised offering circular) 1971 February
16/27-28 SEC Regulation “A” stockholder exhibit packets 1973
16/29 SEC Regulation “A” originals (working file) 1973 November
17/1 SEC Regulation “A” filing 1973 November 29
17/2 SEC Regulation “A” amended 1973 December 17
17/3 SEC Regulation “A” amended 1974 January 11
17/4 Offering circular 1974 March 18
17/5 Offering circular requests 1974
17/6 SEC Regulation “A” amendment 1974 February-March
17/7-8 SEC Regulation “A” amendment-final draft, typing and proof copies 1974 March-April
17/9 SEC form 3-A (Service of Process) forms Undated
17/10 SEC form 3 (Initial Statement of Beneficial Ownership of Securities) forms Undated
17/11 SEC forms 3 and 4 (Statement of Changes of Beneficial Ownership of Securities) instructions, correspondence, forms Undated, 1970, 1973
17/12 SEC form 8 (Amendment to Application or Report) blank forms undated
17/13 SEC form 8-K (Current Reports) 1969-1973
17/14 SEC form 8-K (note written on file: “no report filed for 1975”) 1974
17/15 SEC form 8-K 1977-1978
17/16 SEC form 8-K 1980
17/17 SEC form 9-K (Semi-annual Report) 1969-1970
17/18 SEC form 10 (General Form for Registration of Securities), correspondence, notes, drafts 1969
17/19-21 SEC form 10-K 1969-1971
17/22 SEC opinions and review 1971
17/23 SEC form 10-K 1972
17/24 SEC form 10-K, financial statements 1973
17/25-32 SEC form 10-K 1973-1981
17/33-34 SEC form 10-Q, quarterly correspondence and working papers 1970 April-September
17/35-37 SEC form 10-Q, quarterly correspondence and working papers 1971 January-September
17/38-40 SEC form 10-Q, quarterly correspondence and working papers 1972 January-September
18/1 SEC form 10-Q, quarterly correspondence and working papers 1973 January-September
18/2 SEC form 10-Q, quarterly correspondence and working papers 1974 January-September
18/3 SEC form 10-Q, quarterly correspondence and working papers 1975 January-September
18/4 SEC form 10-Q, quarterly correspondence and working papers 1976 January-June
18/5 SEC form 10-Q, quarterly correspondence and working papers 1979 January-September
18/6 SEC form 10-Q, quarterly correspondence and working papers 1980-1981
18/7 SEC form 12b-25 (Extension of Time) 1975
18/8 SEC form R-4i (Private Pension Plans) 1974 June 17
18/9 Restricted stock, report 1971

PART 1, SERIES 3: FINANCIAL FILES.  Subseries 3d: Subject files; 1962-1979. 0.3 cubic feet.

This series consists primarily of receipts, invoices, bills and correspondence from various businesses and organizations with which Alaska Hotel Properties, Inc. did business. Arranged alphabetically by business or organization name.

Box/Folder Description Dates
18/10 Alaska Chamber of Commerce annual dues 1977
18/11 American Express Company 1977-1978
18/12 American Hotel and Motel Association 1977
18/13 Arthur Andersen & Co. 1976-1979
18/14 Richard A. Bundy, bookkeeping service undated
18/15 Burroughs Corporation calculators and AHP purchase orders 1978 May
18/16 Business Envelope Manufacturing Co. 1977-1978
18/17 Caterer’s permit 1976 November 29
18/18 Capital Office Supply 1979
18/19 Chevron credit card cancellation 1979 January 19
18/20 Cinga Company 1979
18/21 Douglas Trucking, Inc. 1978-1979
18/22 Dun and Bradstreet 1970, 1972, 1975
18/23 Follette expense report 1977 March
18/24 Miscellaneous receipts and invoices 1979-1980
18/25 Morgan Enterprises 1978
18/26 Molitor, Doremus & Hanlin, Accountants 1977-1979
18/27 N. E. Sommers Company 1979 February-April
18/28 News media/advertising information 1962-1970
18/29 Notary Public information 1970, 1978
18/30 Office rental-Hickel for Governor Committee 1978
18/31 Andrew S. Olipra-loan repayment 1966-1968
18/32 Pitney-Bowes postage machine 1977-1978
18/33 Postage 1976-1977
18/34 Robinson, McCaskey, Reynolds & Frankel 1976-1979
18/35 Shattuck & Grummett, Inc. 1979
18/36 Space Age Travel, Inc. 1977
18/37 Systems Northwest, Inc. 1975
18/38 Teamsters 1976
18/39 Time and Sound-maintenance agreement 1978
18/40 Tips report undated
18/41 Transamerica Title Company 1979 April
18/42 Travel reservation commissions 1978
18/43 U.S. Census report-five year report 1977
18/44 U.S. Postmaster 1979
18/45 University of Alaska Student Services Office undated
18/46 Van Waters and Rogers 1974-1975
18/47 Vendor correspondence 1974
18/48 Westinghouse Electric Corporation 1971-1973
18/49 Xerox contract transfer 1978

PART 2: HOTEL RECORDS; 1959-1981. 15.9 cubic feet.
PART 2, SERIES 1: HAINES THUNDERBIRD RECORDS; 1960-1979. 4.95 cubic foot.
PART 2, SERIES 1: HAINES THUNDERBIRD RECORDS. Subseries 1a: Administrative, financial, and legal files; 1970-1979. 0.3 cubic feet.

This series consists of records relating to the financial and legal administration of the Haines Thunderbird Motel by Alaska Hotel Properties, Inc. Included are records concerning loans to the Haines Thunderbird; insurance; real estate files including records relating to hotel development in Haines and the purchase, appraisal and sale of the Haines Thunderbird by AHP; and mortgage records. Arranged alphabetically by file name.

Box/Folder Description Dates
18/50 Don and Mary Hess, notes 1975
18/51 Insurance-fidelity bond 1970-1972
18/52-53 Insurance-policies 1975-1979
18/54 Insurance-Haines claim 1974
18/55 Insurance-fire 1969-1975
18/56 Insurance-prepaid 1973-1978
18/57 Insurance-title 1970-1974
18/58 Prepaid expenses, Haines division 1972-1978
18/59 Real Estate-Application of Proceeds, Thunderbird sale 1979
18/60 Real Estate-Appraisal, Shorrett & Reilly 1974 September
18/61 Real Estate-office space bids, Thunderbird 1972
18/62 Real Estate-Haines prospectus 1964, 1966, 1969
18/63 Real Estate-Thunderbird purchase (includes 15 3X5 color photographs of the exterior and interior of the motel) 1964-1979
18/64 Real Estate-Haines quitclaim deed, Mellon Bank 1978
18/65 Real Estate-Thunderbird sale, N. E. Sommers Co. 1979
18/66 Real Estate-Thunderbird sale, prospective purchasers 1978
18/67 Veterans Affairs, State of Alaska, mortgage loan #T4646-A 1966-1973

PART 2, SERIES 1: HAINES THUNDERBIRD RECORDS. Subseries 1b: Financial operations documents; 1960-1979. 4.65 cubic feet.

This series consists of records relating to the financial operation of the Haines Thunderbird motel. Included are manager’s correspondence, vendor correspondence, general ledgers, accounts payable and receivable ledgers, balance sheets, paid invoices, bank statements and deposit slips, journal vouchers, cash receipts and disbursements journals, daily transcripts, inventories, and other similar records. Arranged chronologically.

Box/Folder Description Dates
18/68 Chart of accounts undated
18/69 General ledger sheets 1960-1969
19/1 Accounts payable and balance sheets 1969-1970
19/2 Paid invoices 1969
19/3 Bank statements, Haines operating account 1969
19/4-7 Paid invoices 1970
19/8 Bank statements, Haines operating account (includes paid invoices) 1970
32/all Daily transcripts 1969-1970
19/9 Cash receipts and disbursements 1971
19/10 Journal vouchers 1971
19/11-14 Paid invoices 1971
19/15 Bank statements, Haines operating account (includes paid invoices) 1971
19/16 Manager’s correspondence, Ernest and Jeanne Kelm 1972
19/17 Cash receipts and disbursements 1972
19/18 Journal vouchers 1972
19/19-22 Paid invoices 1972
19/23 Bank statements, Haines operating account (includes paid invoices) 1972
33/all Daily transcripts 1971-1972
19/24-25 Accounts receivable 1973
19/26-27 Cash receipts and disbursements 1973-1974
34/all, 20/1 Daily transcripts 1973-1974
20/2 General ledger sheets 1975
20/3-4 Cash receipts and disbursements 1975-1976
20/5 Accounts receivable 1975-1976
20/6 Journal vouchers 1976
35/all Daily transcripts 1975-1976
20/7 Journal vouchers 1977
36/all Daily transcripts 1977-1978
20/8 General ledger sheets 1969-1977
20/9 Bank Americard special account, signature cards 1969, 1974-1975, 1977
20/10 Rate schedules 1969, 1971-1972, 1974
20/11 Bank Americard special account, B.M. Behrends Bank, correspondence, bank statements 1969-1978
20/12 Check register 1970-1973
20/13 Inventories Undated, 1970, 1974
20/14 Personal property tax 1970-1977
20/15 Mortgage, B.M. Behrends Bank 1970-1979
20/16 Monthly reports 1976-1977
20/17 Accounts payable 1971-1978
20/18 Accounting, Thomas R. Quinlan, CPA 1971-1978
20/19 Tax register and accrual 1972-1978
20/20 Accounts receivable abstracts 1973-1975
20/21 Journal vouchers 1973-1975
20/22 Bank statements, Haines operating account 1973-1975
20/23 General ledger 1973-1976
20/24 Depreciation schedule 1973-1976
20/25 Accrued interest schedule 1973-1977
20/26 Sales Tax 1973-1978
20/27 Visa and Mastercard credit card agreement, 1st National Bank 1973, 1978
20/28 Bank Americard special accounts, disbursements 1974-1976
20/29 Signature cards, Haines operating account 1974-1978
20/30 Accounts receivable abstracts 1976-1978
20/31 Bank statements and deposit slips, Haines operating account (includes paid invoices) 1976-1979
20/32 Manager’s correspondence 1968-1977
20/33-34 Vendor correspondence 1970-1978

PART 2, SERIES 2: ANCHORAGE TRAVELODGE ADMINISTRATIVE, FINANCIAL, AND LEGAL FILES; 1960-1981. 1.0 cubic feet.

This series consists of records relating to the financial and legal administration of the Anchorage Travelodge by Alaska Hotel Properties, Inc. Included are records concerning appraisal; construction and revenue projections; correspondence; the sale of the Travelodge; mortgage records; insurance; Sheffield House and Travelodge lease payments; taxes; and other similar records. Arranged alphabetically.

Box/Folder Description Dates
21/1 Addition (proposed) 1975-1976
21/2 Alaska State boiler inspection 1964, 1966
21/3 Alaska State Housing Authority 1967
21/4 Appraisal, old 1964, 1971
21/5 Appraisal, Shorett & Reily 1974
21/6 Appraisal, Philleo Engineering 1975 December
21/7 Appraisal, Appraisal Company of Alaska 1979-1980
21/8 As built surveys, Lot 8-A, Block 118 1955, 1964
21/9 Construction and revenue projections 1960-1966
21/10 Correspondence with Chase Manhattan Bank 1968-1969
21/11-12 Correspondence 1960-1969, 1980
21/13 Correspondence with William Sheffield 1965, 1974-1976
21/14 Correspondence with Travelodge International re: sale of Travelodge 1978-1979
21/15 Correspondence with Travelodge International re: Travelodge insurance 1977
21/16 Diversified Mortgage Investors (DMI)-mortgage receipts and schedules, correspondence, DMI control #2107 1973-1980
21/17-18 DMI correspondence 1970-1980
21/19 DMI final closing documents 1971
21/20 Financial projections 1965-1971
21/21 Linn Forrest, Architect, Sheffield House addition 1964-1965
21/22-23 Insurance 1974-1978
21/24 Insurance-canceled 1977-1978
21/25 Insurance, policy #MXX-371-44-07 1978-1979
21/26 Insurance claim, fire in apartments 1976
21/27 Insurance-earthquake, Dawson & Co. 1972-1976
21/28 Insurance-earthquake, #ROF 8975 1976-1979
21/29 Insurance-earthquake, Premium Acceptance Corporation (PACO), paid in full 1978
21/30-32 Insurance-fire 1963-1973
21/33 Insurance-heat and smoke detector 1968-1972
21/34 Insurance-liability 1970-1974
21/35 Insurance-title 1965
21/36 Invoices 1976
21/37 Lease loan-Matanuska Valley Bank 1970-1972
21/38 Lease-Sheffield House, correspondence and originals 1963-1973
21/39 Lease and default notice 1971
21/40 Matanuska Valley Bank, Travelodge refinance 1965
21/41 Merrill Lynch, Pierce, Fenner & Smith, Inc., Account # 331-07094 1972-1974
21/42 Photographs (13 b&w 8X10’s, 3 6X8 color transparencies, 6 color slides), interior and exterior view, Ward Wells’ photographs undated
21/43 Repairs and door work 1965-1971
21/44 Revenues received and receivable 1968-1970
21/45 Sale information 1978-1980
21/46 Sale proposal made to H. Lee 1980 November
21/47 Sale proposal, Newton Investment Company 1980
21/48 Sale, Sheffield proposals 1979-1980
21/49 Sale proposal to Mr. James Wong 1980 November
21/50 Site construction plans 1963-1965
21/51 N. E. Sommers, General Contractor, Travelodge construction 1963-1965
21/52-53 Taxes-personal property taxes 1968-1975
21/54-55 Taxes-real property tax 1977-1980

PART 2, SERIES 3: JUNEAU HILTON RECORDS; 1959-1978. 8.95 cubic feet.
PART 2, SERIES 3: JUNEAU HILTON RECORDS. Subseries 3a: Administrative, financial, and legal files; 1959-1978. 1.8 cubic feet.

This series consists of records relating to the financial and legal administration of the Juneau Hilton by Alaska Hotel Properties, Inc. Included are correspondence between AHP and various builders and developers concerning the financing, construction, and furnishing of the Juneau Hilton; loan and mortgage records; contracts; deeds; correspondence between AHP and Hilton Inns, Inc.; records concerning Blue Cross, fidelity bond, liability, title, vehicle, and other types of insurance; records concerning legal cases in which the Juneau Hilton was involved; notes payable; tax records; records concerning the sale of the Juneau Hilton by AHP; and others. Arranged alphabetically.

Box/Folder Description Dates
22/1 Accrued interest schedule, Hilton 1975-1977
22/2 Vernon Aikin and Associates, Consulting Engineers 1975
22/3 Architectural Designs, Inc., correspondence and agreements (includes six 4X6 color photographs of Hilton chairs) 1974-1975
22/4 Architectural Designs, Inc. and Warren Munger, correspondence and legal documents 1974-1975
22/5 Arctic Consulting Engineers, invoices 1973-1975
22/6 Audit report, Juneau Hilton payroll 1975
22/7 Audit reports, internal audits 1975
22/8-11 Builders Investment Group (BIG) correspondence 1972-1976
22/12-15 BIG loan withdrawals 1973-1975
22/16-24 BIG loan draw C-1 invoices 1974-1975
22/25 BIG, furniture and equipment lists 1973-1974
22/26 B. M. Behrends Bank, Juneau Hilton mortgage 1968-1971
22/27 B. M. Behrends Bank, Hilton room furnishings loan 1974-1975
22/28 B. M. Behrends Bank, Hilton furniture and fixtures loan, repayment schedule 1974-1976
22/29 B. M. Behrends Bank, notes 1975-1977
22/30 Bo Construction, invoice 1975 October 8
22/31 George Bundy and Associates, Hilton construction 1973-1975
22/32 George Bundy and Associates/Alan Engstrom, Hilton ice machines 1976-1977
22/33 US Plywood, correspondence 1973
22/34 Contracts-G & B Painters, Juneau Hilton painting contract (includes correspondence and receipts) 1974-1975
22/35 Contracts-Industrial Leasing Corp. 1974, 1978
22/36 Contracts-J & F Industries, Inc. (includes correspondence and invoices) 1974
22/37 Contracts-N. E. Sommers Co. F F & E lease (includes correspondence and invoices) 1974-1976
22/38 Contracts-N. E. Sommers Co./Architectural Designs, Inc., contract addendum (includes correspondence) 1974-1975
22/39 Contracts-N. E. Sommers Co., equipment lease 1975 March 28
22/40 Contracts-option agreements, Juneau land 1959, 1962, 1965
22/41 Deeds-Borough street vacating, Dixon and First Street 1967-1968, 1976-1978
22/42 Deeds-Charles L. Buck 1968-1969
22/43 Deeds-Channel Bowl 1966
22/44 Deeds-City lots 9-10, Block 75 1968, 1970-1973
22/45 Deeds-Joseph C. Johnston 1968, 1974
22/46 Deeds-Juneau Motors Company, Inc. 1968, 1972
22/47 Deeds-Gertrude E. Naylor 1964, 1968-1969, 1971
22/48 Deeds-Ninnis and Johnson 1966-1968, 1971
22/49 Deeds-A. T. Nygard 1967-1968
22/50 Deeds-Mona O. Perry 1968
23/1 Deeds-Val Poor 1967-1968
23/2 Deeds-Property site information 1966-1968
23/3 Deeds-Keith K. (Ellis K.) Reischl 1968
23/4 Design IV Limited, Juneau Hilton interior design 1973-1975
23/5 Diners Club, Hilton membership application 1975
23/6 Epcon Co., Hilton sign 1974-1975
23/7 Escrow account, Bank of the North 1978-1979
23/8 Eureka Federal Saving and Loan Association 1974
23/9 First Bank Mortgage Co., Hilton financing correspondence 1969-1975
23/10 Food service license, City of Juneau 1975
23/11 General Electric 1974 December 24
23/12 Globe International Leasing, Hilton dining room/kitchen equipment 1974
23/13 Helin, Horn & Shanks, Inc. 1968-1969, 1971, 1974
23/14 Highway Department, Juneau Hilton luminair pole 1973-1975
23/15 Highway Department, Juneau Hilton right of way 1971-1974
23/16-18 Hilton Inns, Inc., correspondence 1970-1975
23/19 Hilton Inns, Inc./Hilton Hotels Corp., bulletins 1975
23/20 Hilton Rainbow design 1972-1973
23/21 Juneau Hilton, Credit Managers Association 1974, 1977
23/22 Juneau Hilton news release 1972-1973
23/23 Hospitality Leasing Corp., Hilton furnishings 1973-1976
23/24 Hotel Equipment Corporation 1974 February 14
23/25 Inspection report, Juneau Hilton by Hilton Inns, Inc. 1975 May
23/26 Insurance-Hilton building insurance (canceled April 1, 1978) 1978
23/27-28 Insurance-Dawson & Co. 1974-1977
23/29 Insurance-general (includes business protection and umbrella liability insurance) 1975
23/30 Insurance-prepaid, ledgers 1976-1978
23/31 Insurance-site liability, Shattuck Agency 1969-1971
23/32 Insurance-title 1968-1974
23/33-34 Insurance-umbrella liability 1974-1978
23/35 Insurance-vehicle, Bronco, Shattuck & Grummet 1978
23/36 Juneau waterfront 1974-1975
23/37 King Financial Consultants and Larned Capital Corporation 1972-1973
23/38 Legal cases 1975-1976
23/39 Mellon Bank, Juneau Hilton sale 1978
23/40 N. E. Sommers Co., accounts receivable, Hilton construction payroll 1975
23/41 Notes payable 1975-1977
23/42 Operational details, Hilton 1969-1974
23/43 Otis Elevator Co. 1973
23/44 Power-supplemental, wind, Juneau Hilton 1975
23/45 Revenue and expenses, rental dwellings, Juneau 1968
23/46 Sewer and water assessment 1974
23/47 Shorett & Reily, Juneau Hilton appraisal 1974
23/48 Tax-Borough personal property tax 1967-1970, 1975-1978
23/49 Tax-Borough real estate property tax 1968-1977
23/50 Tax register and accrual, Hilton 1976-1977
23/51 Telephones, Juneau Hilton 1973-1975
23/52 Television, Juneau Hilton, Telerent Leasing Corp. 1973
23/53 Toner & Nordling 1966-1967
23/54 Tryck, Nyman & Hayes 1974-1975
23/55 U.S. Elevator Co. 1975

PART 2, SERIES 3: JUNEAU HILTON RECORDS. Subseries 3b: Financial and operations records; 1970-1978. 2.55 cubic feet.

This series consists of records relating primarily to the financial operation of the Juneau Hilton Hotel. Included are account payable and receivable ledgers and invoices, advertising records, bank statements, cash receipt and disbursement journals, check registers, vendor contracts and correspondence, cost of sales records, food service permits, inventories, journal vouchers, lease records, ledgers, payroll journals, purchase orders, monthly payment reports, monthly franchise fee reports, quarterly reports, and other similar records. There are also records concerning the management and rental of the Mendenhall Apartments by the Juneau Hilton. Arranged alphabetically.

Box/

Folder

Description Dates
23/56 Accounts payable ledger 1975
23/57 Accounts payable, detail 1975
23/58 Accounts payable, old cards with 0 balances 1976
23/59 Accounts payable ledger 1976
23/60 Accounts payable, miscellaneous invoices 1976-1977
23/61 Accounts payable recap 1978
23/62 Accounts payable register 1978 March 31
24/1 Accounts receivable, correspondence and invoices 1975-1976
24/2 Advance deposits and balance 1978 March 31
24/3 Advertising copy 1975
24/4 Advertising, airport 1975
24/5 Air supply, system balance report 1975
24/6 Alaska Airlines account 1978
24/7 Alaska Electric Light and Power (AELP), meter deposit, payment ledger 1974, 1977-1978
24/8 American Forest Institute, letter 1975 February 26
24/9 Ansul system 1974-1975
24/10-13 Bank statements, B. M. Behrends Bank 1974-1978
24/14 William Barber note 1976 January 6
24/15 B. C. Cable T.V. 1978
24/16 Boiler inspection, invoices, receipts, certificates 1975, 1976
24/17 Borough Assembly hearings, Juneau Hilton height variance 1970-1973
24/18 Cash receipts journal 1975-1976
24/19-20 Cash disbursements journal 1975-1976
24/21 Cash disbursements journal, Master Charge 1975-1976
24/22 Chart of accounts 1974-1975
24/23 Check register, Master Charge, 1st National Bank of Anchorage, Juneau Branch 1975
24/24 Check registers 1976
24/25 Consolidated operating statements 1976
24/26 Contracts-entertainment 1975-1978
24/27 Contracts-Juneau-Douglas Telephone Co., installation contract 1974
24/28 Contracts-Kirby Vacuum Cleaner 1974
24/29 Contracts-music 1976
24/30 Contracts-postage meter rental agreement 1975 January
24/31 Contracts-Xerox machine 1977 October
24/32 Correspondence, Arctic Sales, Inc. 1978
24/33-36 Correspondence, vendors A-Z 1974-1978
24/37 Correspondence, IBM 1977
24/38 Correspondence, Inter-office 1975
24/39 Correspondence, National Cash Register 1975-1977
24/40 Correspondence, Northwest Laundercenter, Inc. 1974
24/41 Correspondence, Pied Piper Pest Control 1977-1978
24/42 Correspondence, Sauna Salon 1975-1976
24/43 Correspondence, Selectacall, Juneau Airport 1976-1977
24/44 Correspondence, Hilton water service 1974
24/45 Correspondence, Zellerbach Paper Company 1978
24/46 Cost of food sold 1977 November
24/47 Cost of beverage sold 1977 November
24/48 Cost of sales 1975
24/49 Cost of sales, Sunday counter 1976
24/50-52 Cost of sales 1976-1977
24/53 Credit reports, vendors 1975
24/54 Deferred charges 1976
24/55 Department of Health, food service establishment inspection 1975
24/56 Department of Health, food service permit 1975
24/57 Deposit schedule 1976-1977
24/58 “Guest Bucket” balance 1978 March 31
24/59 Inventory-food and bar 1975 March 31
24/60 Inventory-other than food and beverage 1975 August 21
24/61 Inventory-food and beverage, freight 1975 August
24/62 Inventory-liquor 1976 December
25/1 Inventory-food and bar 1976 December 31
25/2 Inventory-food 1977
25/3 Inventory supplies analysis, cost analysis 1977-1978
25/4 Inventory-china, silver, glassware 1978 January 1
25/5 Inventory-food and beverage 1978 January
25/6 Inventory-furniture and linens 1978 January
25/7 Inventory-food and beverage 1978 February 1
25/8 Inventory-food and beverage 1978 March 1
25/9 Inventory-kitchen, catering, beverage supply 1978 April-May
25/10 Invoices, miscellaneous 1977
25/11 Invoice register 1977 August
25/12 Invoice registers 1977
25/13 In house promotion, courtesy rooms, etc 1975
25/14-16 Journal vouchers 1974-1977
25/17 Juke box permit license, State of Alaska, Department of Revenue 1976-1978
25/18 Juneau & Douglas Telephone Co., bills 1977-1978
25/19 Kawner (Abel) door garantee 1975
25/20 Key schedules, Kustom Key Sales 1975
25/21 Lease-IBM, #28-0110540 1974-1975
25/22 Lease-Juneau Motors, Ford Bronco lease 1975-1977
25/23 Lease-Mason’s lease, Hilton gift shop 1975
25/24 Lease-Motorola Systems, Inc. 1975
25/25 Lease-Petrolane, LP gas/rental agreement 1974, 1978
25/26 Ledger-general ledger sheets 1974
25/27 Ledger-City ledger 1976-1977
37/2 Ledger-City ledger, collections 1978
25/28 Licenses and certificates-liquor license, Alcohol Beverage Control Board 1975-1978
25/29 Licenses and certificates, miscellaneous 1976
25/30 Lindy’s Restaurant Supply, Inc. 1975
25/31 Maid reports 1976
25/32 Material in storage 1975
25/33 Mendenhall Apartments, master file 1977-1978
25/34 Notes payable, Don Abel Supplies 1976
25/35 Northwest Laundry, Gerry Nash 1970, 1974
25/36 Operating account, bank statements, ledger sheets (incomplete) 1975-1978
25/37 Operating statement, first year projections (includes notes) 1970-1974
25/38 Operating statement 1975
25/39 Operating statement, ledger sheets 1977 January 31
25/40 Payroll account, bank statements, first quarter 1975
25/41 Purchase orders 1974-1975
25/42 RCA-cable address 1973-1974
25/43 Reports-daily reports 1975 January-February
25/44 Reports-daily report correction sheets 1975 September
25/45 Reports-expense report, Paul Gagnon 1977
25/46 Reports-monthly franchise fee reports 1975-1978
25/47 Reports-monthly payment report, IBM equipment 1976
25/48 Reports-monthly sales reports 1975-1978
25/49 Reports-preliminary sales reports 1975-1976
25/50 Reports-seven day sales reports 1977-1978
25/51 Reports-quarterly reports 1976
25/52 Reports-prepaid expenses 1975-1978
26/1 Room tariff 1976 January
26/2 Schedule of payment 1978
26/3 Sewer assessment 1976 May
26/4 Sewer line repair 1973
26/5 Tax-sales and service tax 1975
26/6 Tax-sales tax payable 1976-1977
26/7 U.S. Leasing Corp., Pitney-Bowes mailing equipment 1975-1978
26/8 U.S. Post Office permit, business reply mail etc 1978

PART 2, SERIES 3: JUNEAU HILTON RECORDS. Subseries 3c: Daily reports; 1975-1978. 4.6 cubic feet.

This series consists of the daily financial reports for the Juneau Hilton and Timberline Restaurant. Arranged chronologically.

Box/Folder Description Dates
27/1 Daily transcripts 1975 January-April
26/9 Daily night auditor’s balance sheet 1975 January
26/10-23 Daily reports 1975 February-December
27/2-28/10 Daily reports 1976 January-September
28/11-30/6 Daily reports 1977 January-December
30/7-12 Daily reports 1978 January-March

PART 2, SERIES 3: JUNEAU HILTON RECORDS. Subseries 3d: Daily reports supporting documents; 1975-1978. 1.0 cubic feet.

This series consists of samples of records used by the Juneau Hilton in the preparation of the daily financial report for the hotel. Included are bar register readings, credit account totals, credit card receipts, daily cash and sales reports and balances, daily charge recaps, gift certificates, guest vouchers, and other similar records. Arranged alphabetically.

Box/Folder Description Dates
30/13 Bar register read 1976-1977
30/14 Credit account totals 1976, 1978
30/15-17 Daily cash and sales reports and balances 1976, August 1
30/18-19 Daily cash and sales reports and balances 1977 August 1
31/1-2 Daily cash and sales reports and balances 1977 September 1
31/3-4 Daily cash and sales reports and balances 1977 November 7
31/5 Daily cash reports 1977
31/6 Daily charge recap 1976 January-November
31/7 Daily charge recap 1976 November-December
31/8 Daily count of Timberline guests 1975 December-1976 February
31/9 Daily numerical control sheets 1975 December-1976 February
31/10 Daily statement of business 1975-1977
31/11 Dining room checks 1976-1977
31/12 Dining room checks, in house promotion 1977 January-February
31/13 Gift certificates 1975-1978
31/14-15 Guest vouchers 1976-1978
31/16 Miscellaneous receipts and reports 1976-1977
31/17 Night auditor balance sheets and checklist 1976, 1977
31/18 Restaurant cashiers reports 1977 December

Comments are closed