COVID19 Archives appointment procedures

The Archives and Rare Books collections are open by appointment. In setting the following procedures, we are hoping to protect the researchers, the archivists, and the collections as much as possible. Appointment options or practices below may change as university or library policy, best practices research for the handling of archival materials, or practice indicates a need for a change. We are regularly consulting the REALM project website for best practices for archives. We understand that not all researchers may feel comfortable with doing on-site research. Please contact us if you have any concerns or wish to explore other methods of access to the collections such as videoconferencing.

All regular researcher requirements remain in effect. In addition:

Setting appointments:

  • Appointments will be for up to three hours, between 10 am and 4 pm, Monday through Friday. We may be able to offer limited appointments outside of those hours dependent on staff availability and library hours.
  • Please contact us at least a week in advance of a requested appointment. We will do what we can to accommodate your appointment scheduling preferences. Due to staffing cuts in the Archives, we may not be able to accommodate all scheduling preferences.
  • Researchers needing accessibility accommodations should consult with the archivists while making an appointment
  • In order to maximize your time with collections while in the Archives, if you know what materials you would like to look at, please include those with your request. If you would like to consult with us about what materials might be relevant to your research, we will set up a time in advance of your appointment to speak with you either by phone or videoconference for that conversation.
  • In your appointment request, please include your name, email address, phone number, mailing address, and topic of research so we can prepare your researcher registration form to be signed in advance of your visit via DocuSign.
  • If you do not have email or web access, you are welcome to call our office at 907-786-1849. If we do not answer, please leave a voice mail message with call back information. We check our voicemail at least once a day M-F and will return your call as quickly as we can.

Day of appointment information:

  • Masks or face shields are required for both researchers and archivists during appointments. We will not be able to supply masks for researchers
  • Parking permits will not be required on campus during the 2020-2021 academic year. Fire lanes, loading zones and ADA parking will remain enforced as marked
  • Users and archivists will maintain 6 foot physical distancing wherever possible
  • If you have a current Alaska Pacific University or University of Alaska identification card, you should be able to enter the library through the card swipe system
  • Non-UA/APU users will be accompanied by an archivist into and out of the building. We ask that you use the North entrance to the library
  • We cannot provide access to Consortium Library resources that are not part of the Archives or Rare Books collections during these appointments. For access to other materials held in the Consortium Library, please contact the main Library Research desk for assistance
  • Researchers must work with materials at locations in the Archives designated by the archivists
  • Researchers will wash hands in one of the restrooms on the third floor before entering the Archives. Hand sanitizer and hand lotions cannot be used immediately prior to contact with archival materials or Rare Books. Gloves cannot be used with most archival materials or Rare Books. Cotton gloves will be provided by the archives for handling unenclosed photographic materials as necessary
  • We encourage researchers to bring point-and-shoot cameras or smart phones to take quick snapshots of materials for reference purposes. More details: researcher photography standards

Archives cleaning and prevention practices:

  • Archivists will wear nitrile gloves while handling archival containers or pulling or replacing Rare Books
  • Archivists will wipe down tables, carts, door handles, and any other relevant furnishings with Virex spray provided by Janitorial followed by a clear water rinse, after the departure of the researcher. Furnishings that cannot be wiped down (like upholstered chairs) will be quarantined for 72 hours
  • After appointments, materials accessed by the user will be placed in a 72 hour quarantine in a designated space during which time those materials may not be accessed by other archives users or archivists. Please note that for researchers requesting copies of collection materials, this may result in a 3+ day delay in receiving copies of requested materials

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